How Much to Hire a Coffee Cart in Dallas?
If you’re reading this, you’re probably planning an event and thinking, “Okay, but how much does having a craft coffee cart at my party actually cost?”
We get it. You’ve got a budget to manage, a Pinterest board full of dreams, and no desire to be surprised by numbers after the fact.
At Olive Coffee Cart, we’ve been in the position where every penny counts, and we’re here to provide comfort beyond a great craft cup of coffee. So let’s break it down; simply, honestly, and with zero fluff.
Coffee Cart Pricing Isn’t One-Size-Fits-All (And That’s a Good Thing)
Just like your event isn’t cut-and-paste, neither is our pricing. The total cost to hire a coffee cart in the Dallas area usually depends on five main things:
Guest Count: A big party is fun! But honestly, more people mean more drinks, which means more time and staffing.
Menu Complexity: All carts are different but, what do they offer? What do you want to drink or offer on your menu? What you select for your guests has a direct impact on how much the services will cost. The ritzier, the more expensive. But no matter what you choose, you can’t go wrong.
Service Length: Price-wise, a quick 90-minute brunch bar looks very different from a 4-hour wedding reception.
Add-ons: Are we doing coffee cocktails? Custom cups? Affogato bars or late-night espresso martinis? All of the details are critical when you’re trying to budget a coffee cart.
Design + Customization: How much of “you” is going into making your coffee cart unique? Some events want a clean and simple setup. Others want custom signage, cups, a ripple printer, and a whole vibe. We do all of this, but those details change the scope.
So… What’s the Ballpark?
For most private events in DFW, like a corporate function, here’s a realistic range you can consider when you’re planning your event with a coffee cart addition:
Smaller events (up to 50 guests): $700–$1,000
Mid-size events (50–125 guests): $1,000–$1,700
Larger events (125+ guests): $1,700–$2,500+
High customization + coffee cocktails: $2,500 and up
This typically includes setup, two hours of service, a professional barista (or more), our signature drinks, and all necessary equipment to serve your guests beautifully.
But What Are You Actually Paying For?
You're not just renting a coffee machine on wheels. You’re hiring a full-service experience.
When you hire Olive Coffee Cart to make your wedding or office function special, you’re paying for:
A team that shows up early and quietly gets it done
Baristas who are warm, skilled, and make your guests feel special
A setup that matches your event, not just “fits in”
Drinks that taste as good as they look (we’re coffee nerds, proudly)
A seamless experience that frees you up to enjoy your event
And most importantly, you’re paying for the moment.
That quiet pause during a chaotic day. That latte your guests will rave about for months. That feeling of, “Oh, they really thought of everything.” It may just be our enthusiasm talking, but those benefits are pretty priceless.
Coffee Cocktails Worth Every Sip
If you’re adding coffee cocktails (which, honestly, we highly recommend), you’ll want to budget more.
These aren’t your frat house espresso martinis. We’re talking beautifully balanced drinks made with intention, served with flair, and crafted to your taste.
Add-ons like these typically bump your total by $500–$1,200, depending on service length and alcohol volume.
A Note on Value (And Why Cheap Isn’t Always Cheaper)
Could you hire a cart for less? Probably. Will it feel the same? Definitely not.
We’ve heard the stories: The cart that showed up late. The drinks tasted like dirt water. The vendor who ghosted after the deposit.
You deserve better than that.
We’re not here to be the cheapest, we’re here to be the favorite vendor you hired.
What Should You Budget?
If you want a beautiful, no-stress setup, enough drinks for all your guests, custom options that feel personal, and a coffee cart service that rolls out the red carpet for you and your event, here’s what you should plan in your budget for DFW.
Plan for around $1,200–$2,000 for most events. If your party is smaller or simpler, we can talk about lighter options. If you want the full magic, with cocktails and custom everything, plan for more.
And if you’re still unsure? Reach out. We’ll walk you through it. No pressure. Just the facts and a whole lot of helpful info.
Make Your Investment in Dallas With Olive Coffee Cart
Coffee carts in DFW aren’t just trendy. They’re intentional. They’re comforting. They’re memorable in a way that lasts way longer than dessert.
So, if you want your event to feel warm, thoughtful, and full of little “wow” moments, a coffee cart might be the best investment you make.
And we’d be honored to bring it to life for you.
Got a date? A guest count? A loose vision? Let’s chat. We’ll provide you with a quote, answer all your questions, and help you determine if this is the right fit.
Because your event deserves more than “just coffee.” It deserves a moment; people remember one cup at a time.